Meetings & Events

WeDriveU provides meeting and event planners, travel professionals and conference directors with the most convenient and cost-effective chauffeured transportation for VIPs and attendees. As corporations and associations look to stretch their budgets, many are discovering the benefits of dedicated chauffeurs, security drivers and bus/shuttle drivers staffed by WeDriveU - using their sponsored vehicles or sedans; cars, SUVs and vans through our partnership with Avis; or buses supplied by our strategic partners.

We've provided drivers for over 500 successful events since 1988, including the U.S. Conference of Mayors, the 2008 Inter-American Development Bank Annual Meeting and the PGA Tour Championship.

Preferred chauffeur supplier for

Company meetings/events: Board of directors meetings, sales kickoff meetings, user conferences, media events/product launches, partner events
Regional events: Sales meetings, road shows, book/media tours, analyst tours, customer events
Industry events: Conferences, conventions, trade shows
Auto shows: Press launches, ride & drives, vehicle logistics
FAM (familiarization) tours and site selections: Touring for event planners, destination management companies, convention & visitors bureaus
Other events: Performing arts events, professional sporting events and more

WeDriveU Event Success Spotlights

2008 Inter-American Development Bank, Miami (vehicles from Audi & Cadillac)

"WeDriveU’s superb project management and precise execution greatly contributed to the success of IDB’s 2008 event. We are pleased to recommend your chauffeured event services to other meeting professionals and organizations that demand excellence in chauffeured transportation." - Jorge L. Arrizurieta, Chairman, IDB Miami Read the testimonial letter

Sprint Nextel: CTIA WIRELESS® 2011, CES 2011 and Company Meetings in 2010 and 2011 (vehicles from Avis)
Read the case study

2009 PepsiCo Conference (vehicles from Avis)
Read the case study

2009 and 2010 RIMS Conference with Aon (vehicles from Avis)
Read the case study

WeDriveU Event Services

Dedicated chauffeurs for VIPs
Commercial bus drivers
Coordinated event-specific attire
Meet and greet services
Communications and dispatch
On-site management
Sourcing event vehicles via strategic partners such as Avis and bus/coach suppliers
Re-fueling, detailing and other vehicle services
Vehicle transportation support
Secure vehicle storage
Numbering vehicles and tagging car keys
Post-event follow up and evaluation

Top 10 Innovative Ways to Use Chauffeurs for Events

New options, such as chauffeured rental vehicles, make it possible to serve VIPs and other participants conveniently and cost-effectively.

Before Your Event

1. Site searches with meeting planners, CVB staff, suppliers and contractors
2. City tours, FAM tours and press tours

During the Event

3. VIP chauffeured transportation for executives, speakers, dignitaries, delegations
4. Dedicated vehicles for event staff, contractors, volunteers
5. Shuttles for sponsor/exhibitor marketing and sales teams (i.e. mobile sales meetings with key accounts, dinners & social events)
6. Co-branded courtesy vehicles for sponsors and media
7. Customized mini-tours of local attractions
8. Shuttles serving multiple meeting locations, airports and hotel properties
9. Inbound international travelers
10. Offsite meetings involving social and team building events

Over 500 Premier Events (partial list)

Republican National Convention
U.S. Conference of Mayors
ESPN ESPY Awards
PGA Tour Championship
Black & White Ball
Democratic National Convention
Fortune 500 Forum
Women’s World Cup
Opening Night at the Opera
Academy Awards
NFL Franchise VIP Shuttle
Rock & Republic Fashion Show
NAACP Image Awards
American Bar Association
Tribeca Film Festival
NFL Draft
Mercedes AMG 40th Anniversary

Contact WeDriveU Event Services

800-773-7483

Working on an RFP and already have vehicles for your event? Contact us today to request a proposal for driver staffing and overall event transportation management. We'd be delighted to discuss coordinating and managing all aspects of your chauffeured transportation.

Haven't decided on vehicles? Schedule a Free Event Cost Savings Assessment
Compare our cost-effective chauffeured Avis event services to bids you've received from other ground transportation service providers. Includes complimentary consultation to review your savings opportunities.

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Praise

“You and your team did a great job! I was very impressed with the WeDriveU system and how it all works.”
Denise d’Arbonne, Sr. Mgr., Meeting Services
PepsiCo
"As the President of my company, I prefer to keep a low profile and travel in my personal vehicle...Your service is superior and gets my top recommendation."
"...you've been a true asset to us and have allowed us to maximize efficiencies and minimize costs...”
Michele Bushart, Mgr. of Strategic Events
Sprint
"WeDriveU’s superb project management and precise execution greatly contributed to the success..."
Jorge L. Arrizurieta
Chairman, IDB Miami
"...the perfect solution to make our business more mobile - I highly recommend their services..."
Bill Mickey, Jr., Vice President
Alliance Insurance
"Cappa & Graham, Inc. is very pleased and always has been with the outstanding services...exceptionally fair...truly professional..."
Gordon R. Thompson, Vice President
Cappa & Graham, Inc., 2007 MLB All Star Game SF
"...a wonderful service for me with the broken ankle. I’m starting to really enjoy the front door drop off... I’ve been telling all my friends how great WeDriveU is!"
"...travel in style on the ground or in the air..."
CNN 6/4/07
"WeDriveU is an outstanding and professional company, which I would recommend to any association looking for transportation services."
Linda J. Moustis
American Hospital Association
"We used WeDriveU to transport an RV that we used on location for a TV production. The service proved to be reliable and flexible to our frequently changing schedule."
"Excellent driver. Very courteous and helpful...an excellent tour of New York City...safe drive through the snow."
"...a wonderful experience...will definitely use for future dental appointments..."
A. Marsh
"...the best find...would use it again in a heartbeat. Thank you for making our night awesome and safe."
Emma
"...Now that we have found WeDriveU [our mother] can visit more often...we will recommend your service to others, especially the seniors who live in town."
"Could not possibly been happier [with Avis Chauffeur Drive]. Rave reviews. Excellent fit."
J. Kerns
"...exceeded my expectation in terms of service, quality, integrity and professionalism...[WeDriveU] improved my productivity to concentrate on my number one priorities: increased profits, better customer service and employee morale."
"Not only was our chauffeur extremely professional and courteous but she went way above and beyond her job...I am 110% satisfied and will recommend it to all of my friends, family and colleagues!"
L. Abad
"...our expectations were exceeded [for Avis Chauffeur Drive]. [Chauffeur] was punctual, professional, courteous and knowledgeable...feedback from executives was high praise..."
"...drop in on a city and never have to worry about directions, parking or gas."
The New York Times
"Your chauffeurs enabled me to get my business day started right away by allowing me to work during my commute."
"I don’t think I’ve ever had such a productive business trip."
E. Berkman in The New York Times
"WeDriveU removes my worries... especially after arriving from a 24-hour long haul flight."
P. Sathukutty
"Why just rent a car when you can rent a driver too?"
LosAngelesTimes.com
"I make one call and the chauffeur arrives in my car ready to go. WeDriveU takes care of everything."
John Benjamin
Eagle High Reach Equipment
"...Time-pressured business customers like the new service..."
Newsweek
"...weekend went exceptionally well, especially with the... Avis Chauffeur Drive service... drivers were outstanding... Thank you... we plan to use the service again..."
- D. Fitzgerald